Common GDPR Compliance Challenges and How to Overcome Them with the Viqtor® Tool
THE General Data Protection Regulation (GDPR) imposes strict obligations on businesses regarding the protection of personal data. While these requirements aim to strengthen the confidentiality and security of information, they also present significant challenges for businesses, particularly small and medium-sized ones. This article examines the main challenges faced during the GDPR compliance and explains how the Viqtor® tool helps businesses overcome them.
Consent management
The GDPR requires businesses to obtain explicit and informed consent from individuals before collecting and processing their personal data. This consent must be freely given, specific, informed, and unambiguous. Managing this consent, properly recording it, and ensuring its traceability can be complex, especially when businesses process large amounts of data from various sources.
Staff training and awareness
Data protection is everyone's business within a company. GDPR compliance requires all employees to understand the basic principles of data protection and know how to apply them in their daily tasks. Ensuring adequate and ongoing staff training is a major challenge, especially for companies with limited resources.
Documentation and proof of compliance
The GDPR requires companies to document their data processing activities and demonstrate compliance to regulators. This includes maintaining processing records, conducting data protection impact assessments (DPIAs), and implementing internal policies and procedures. This documentation requirement can be cumbersome and complex to manage.
Data security
Ensuring the security of personal data is a fundamental aspect of the GDPR. Companies must implement technical and organizational measures to protect data against unauthorized access, loss, destruction, or alteration. This includes the use of cutting-edge technologies, regular updating of security systems, and security incident management.
Management of individual rights
THE GDPR grants individuals several rights regarding their personal data, such as the right to access, rectification, erasure, and portability. Businesses must be able to respond quickly and efficiently to these requests, which can be a significant administrative challenge.
How Viqtor® helps overcome these challenges
Viqtor® is a GDPR compliance platform Designed to simplify and automate compliance processes. Here's how Viqtor® helps businesses overcome key GDPR challenges.
Automated consent management
Viqtor® offers a complete solution for consent management. The platform allows for automated collection, recording, and management of consents. It ensures consent traceability, allowing companies to prove that they were obtained compliantly. Consents can be easily managed and updated, ensuring ongoing compliance with the GDPR.
Staff training and awareness
Viqtor® integrates interactive training modules and educational resources to raise employee awareness of GDPR principles and best data protection practices. The platform allows you to track employee training progress and schedule regular refresher sessions. This approach ensures that all staff members are informed and involved in the company's compliance efforts.
Simplified documentation and proof of compliance
Viqtor® makes it easy to create and manage the documentation required by the GDPR. The platform offers templates and tools for maintaining processing records, conducting data protection impact assessments, and developing internal policies. Viqtor® also centralizes and organizes compliance documents, making them easier to access and update.
Strengthening data security
Viqtor® offers advanced data security features, such as encryption, multi-factor authentication, and access management. The platform conducts regular security audits and provides data security status reports. In the event of a security incident, Viqtor® helps manage and document the company's response, ensuring effective and compliant incident management.
Management of individual rights
Viqtor® simplifies the management of individual rights by automating the process of processing requests for access, rectification, erasure, and data portability. The platform enables requests to be tracked and responded to quickly and compliantly, ensuring that individual rights are respected and business obligations are met.
Conclusion
There compliance with GDPR presents significant challenges for businesses, but it is essential for protecting personal data and gaining customer trust. Viqtor® offers a comprehensive, automated solution to overcome these challenges, facilitating consent management, staff training, compliance documentation, data security, and individual rights management. By adopting Viqtor®, businesses can not only comply with GDPR requirements but also strengthen their market position as responsible and trustworthy organizations.
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