FEDERATION and GDPR

A federation is an associative structure bringing together several associations, clubs or organizations, which have the common goal of defending common interests, promoting a particular activity or discipline, or coordinating collective actions. Member associations retain their autonomy and independence, but are brought together within the federation to share means and resources, to strengthen their weight and influence, or to benefit from the federation's reputation and prestige.

A federation can have different objectives, depending on the areas of activity and the needs of its members. For example, it can:

• coordinate the activities of member associations, set common rules and quality standards;
• represent the interests of its members with public authorities, national or international bodies, private partners;
• organize events, competitions, cultural events, training courses or internships; share resources, equipment, skills, know-how, experiences; promote exchanges, collaboration and solidarity between member associations.
• Federations can be of different legal natures, depending on their purpose and size. They can be associations under the 1901 law, unions of associations, professional associations, commercial companies, etc.

A federation may be required to process different categories of personal data concerning its members, subscribers, employees or partners. This data may include:

• Identification data: surname, first name, address, telephone number, email address, date of birth, membership number, etc.
• Management data: history of memberships, contributions, payments, participation in events, sports results, etc.
• Health data: medical certificate, parental authorization, allergies or medical contraindications, etc. Behavioral data: behavior on social networks, forums, gaming platforms, etc.
• Resource data: income, profession, training, etc.

It is important to note that the federation must comply with the applicable rules regarding the protection of personal data, in particular the General Data Protection Regulation (GDPR) of the European Union. In particular, it must inform the data subjects of the purposes of the processing, the recipients of the data, the retention period, the rights of the data subjects, etc. It must also implement appropriate security measures to ensure the confidentiality and integrity of the data.